Church Administrator

Resurrection Church · Sai Kung, NT.
Department Resurrection Church
Employment Type Full-time
Minimum Experience Mid-level

JOB PURPOSE

Resurrection Church is a small Anglican, evangelical, international church within the Anglican Province of Hong Kong (Hong Kong Sheng Kung Hui) which has been ministering to people in the Sai Kung & Clearwater Bay Area for over 30 years.




We are seeking a Church Administrator who, working with and reporting to the Minister-in-Charge, will help to keep church operations organised and better enable the church to pursue its mission of glorifying God by proclaiming Christ Jesus as Lord.



KEY DUTIES AND RESPONSIBILITIES

  • Church Administration and Operations
    - Organise ministry rotas and communicate with ministry participants via ChurchSuite
    - Prepare EasyWorship presentation for services each week, with all liturgy, songs, etc
    - Ensure all church files and records are maintained in an orderly manner
    - Send monthly committee minutes, financial accounts, and attendance records to St Andrew's
    - Liaise with the HKSKH (Anglican) Diocese of East Kowloon
    - Maintain the church database of member contact details via ChurchSuite
    - Maintain the church website via Wix web hosting
    - Sort, distribute and/or respond to mail and emails
    - Scan, print, distribute teaching materials for ministries as needed
    - Manage office supplies and resources
    - Prepare the AGM report
    - Liaise with Cleaner
    - Manage and maintain a list of church key holders, and distribute and collect keys as needed
  • P.A. to Minister-in-Charge
    - Carry out administrative tasks/church projects as assigned by the Minister-in-Charge
    - Provide secretarial support to Minister-in-Charge
    - Provide support to ministry leaders as approved by Minister-in-Charge
  • Church Facilities and Equipment Management
    - Oversee the maintenance and security operations of church facilities and equipment
    - Maintain an inventory of supplies and equipment
    - Maintain the calendar of church events and the use of church property via ChurchSuite
  • Financial Responsibilities
    - Ensure timely payments of recurrent expenses for church, church house and vehicle
    - Prepare monthly accounts and produce balance sheets for treasurer and committee using Peachtree accounting software
    - Assist treasurer when needed
    - Sort bills and prepare cheques to be signed
    - Prepare tax receipts
    - Prepare offering sheets for Sundays and do necessary banking
    - Prepare financial records for auditing
  • Reception
    - Answer calls and ensure that enquiries are directed to the right person
    - Receive visitors to the office and assist them
  • Staff Meetings
    - Meet with Minister-in-Charge weekly
    - Attend meetings as required by Minister-in-Charge
  • Additional Duties
    - Additional duties and tasks may be assigned by the Minister-in-Charge


CANDIDATE REQUIREMENTS

  • Polite, warm, professional and clear in verbal and written communications
  • Fluency in Cantonese & English, both written and spoken
  • Familiarity with Microsoft Office, Google Docs, and other office software
  • Familiarity with – or willingness to learn – ChurchSuite (church database software), Peachtree (accountancy software), Wix (web hosting software)
  • Takes initiative in creatively addressing administrative issues when encountered
  • Someone whose personal goals align with the goals of Resurrection Church


WORKING CONDITIONS

  • 5 days per week (9 am to 5 pm); part-time or full-time would be considered
  • 14 days annual leave + statutory holidays
  • Health insurance
  • MPF
  • Salary depends on experience and qualification


Thank You

Your application was submitted successfully.

  • Location
    Sai Kung, NT.
  • Department
    Resurrection Church
  • Employment Type
    Full-time
  • Minimum Experience
    Mid-level